Asana is a great project management tool, but for those who prioritize data privacy, control, and customization, self-hosted alternatives are a better option.
In 2025, there are several robust and feature-rich self-hosted project management tools that can effectively replace Asana while giving you full control over your data. Here’s a look at some of the best options available today.
1. OpenProject
Best for: Agile teams, project managers, and enterprises looking for a comprehensive solution.
OpenProject is a powerful, open-source project management software with strong features for Agile and traditional project management. It offers Gantt charts, task management, time tracking, and team collaboration tools. With its on-premise hosting option, it ensures data privacy and security.
Key Features
- Advanced project planning and scheduling
- Agile and Scrum boards
- Integrated wiki and documentation
- Role-based access control
- Self-hosted and cloud-hosted options
Comment
I have tested almost all of them and OpenProject promises a lot, but some of the more interesting stuff is not part of the community version!
2. Taiga
Best for: Agile development teams and startups.
Taiga is an intuitive and visually appealing project management tool designed for Agile teams. It supports Scrum, Kanban, and custom workflows, making it a great choice for development teams that need an easy-to-use tool with strong customization capabilities.
Key Features
- Scrum and Kanban support
- Backlog and sprint management
- Customizable workflows
- Built-in wiki and issue tracking
- Self-hosted and cloud options available
Comment
Taiga is one that is getting really close, when it comes to importing Asana and completely replacing it. Import did not work for me last time, but will be trying again.
3. WeKan
Best for: Teams looking for a simple Trello-like Kanban board.
WeKan is a lightweight, open-source Kanban board that provides a simple yet effective way to manage tasks and workflows. It’s a great choice for teams that prefer a visual approach to project management and need a lightweight, easy-to-deploy solution.
Key Features
- Drag-and-drop Kanban board
- Real-time collaboration
- Custom fields and labels
- User role management
- Docker-friendly for easy deployment
Comment
Was too limited for my needs, but a good Kanban board.
4. Redmine
Best for: Teams that need a flexible, customizable, and feature-rich project management tool.
Redmine is a mature and highly extensible project management solution with strong issue tracking capabilities. It supports multiple projects, custom workflows, and integrates with a wide range of plugins to extend its functionality.
Key Features
- Multi-project support
- Time tracking and reporting
- Gantt charts and calendars
- Customizable workflows and issue tracking
- Plugin ecosystem for added functionality
Comment
Redmine might be a good candidate, but can not stand the look & feel. Sorry, picky when it comes to interfaces.
5. Focalboard
Best for: Small teams and individuals who need a self-hosted alternative to Trello or Asana.
Developed by Mattermost, Focalboard is a modern, open-source project management tool with a sleek interface. It offers Kanban boards, task management, and collaboration features, making it an excellent alternative to Asana.
Key Features
- Kanban-style task management
- Self-hosted and cloud-hosted options
- Markdown support for notes
- Integrates with Mattermost for team communication
Comment
I love “LOVE” the interface and I am using it for a current project. Sadly no direct Asana import, especially difficult for my huge set of data accumulated over the years. A simple JSON import is not an option.
6. TaskBoard
Best for: Individuals and small teams looking for a minimalist Kanban board.
TaskBoard is an open-source Kanban application that provides a simple, no-frills approach to task management. It’s lightweight and easy to set up, making it an excellent choice for small teams or individuals who need a straightforward project tracking solution.
Key Features
- Basic Kanban board with drag-and-drop functionality
- Simple and lightweight interface
- Role-based user permissions
- Easy to deploy on self-hosted servers
Comment
Simple Kanban board, too limited for most of my things.
7. Restyaboard
Best for: Teams looking for an open-source Trello alternative with advanced features.
Restyaboard is a powerful, self-hosted alternative to Trello, offering offline sync, advanced permissions, and customizable boards. It’s suitable for teams that want Trello-like functionality with more control and additional features.
Key Features
- Trello-like interface with extra features
- Offline sync capability
- Advanced user permissions and roles
- Customizable workflows and board settings
- Open-source and self-hosted
Comment
On the list, but has not been updated for some time.
8. Planka
Best for: Developers and teams looking for a modern and lightweight Kanban board.
Planka is a simple yet effective open-source Kanban board that is great for task management. It’s particularly useful for developers due to its clean UI and straightforward setup.
Key Features
- Lightweight and fast
- Easy-to-use interface
- Open-source and self-hosted
- Simple drag-and-drop task management
Comment
Kanban board, clean and simple. Not really a asana replacement.
9. Leantime
Best for: Small businesses and freelancers looking for a structured project management tool.
Leantime combines project management methodologies such as Lean, Agile, and Waterfall to offer a complete and structured approach to planning and execution. It is perfect for teams that need detailed project tracking with milestones and objectives.
Key Features
- Milestone and goal tracking
- Kanban and list views
- Time tracking and reporting
- Self-hosted and open-source
- Designed for startups and freelancers
Comment
One of the best looking and feature complete solutions. No Asana Import, but have been playing with it for more than 2 years. Regular updates and enhancments.
10. Plane
Best for: The Open-Source Answer to Project Management Complexity. Rising Star!
Plane is an open-source project management tool built to cut through the noise. Hosted on GitHub under the organization “makeplane”, it’s a community-driven effort to create a tool that’s both user-friendly and customizable. Unlike its corporate counterparts, Plane isn’t locked behind a paywall or rigid feature set—it’s free to use, open to contributions, and adaptable to your needs.
Key Features
- Issue Tracking: Log bugs, tasks, or features with ease.
- Epics: Group related work into broader initiatives.
- Product Roadmaps: Visualize your project’s future in a clear, actionable way. Add to that cycle management with burn-down charts, customizable views, and real-time analytics, and you’ve got a toolkit that punches above its weight.
Comment
Have not tested it yet, but on my shortlist for the coming months.
11. Vikunja
Best for: With Vikunja, you get the power of project management without the vendor lock-in.
Vikunja is an open-source project management tool designed for those who crave flexibility without the constraints of proprietary platforms. Developed as a self-hostable alternative to mainstream task managers, Vikunja provides a seamless, privacy-first experience for individuals and teams alike. It’s open, free, and built with adaptability at its core.
Key Features
- Task Management: Organize, track, and prioritize tasks effortlessly.
- Kanban Boards: Visualize workflows with an intuitive drag-and-drop interface.
- Collaborative Lists: Share task lists with your team for seamless coordination.
- Gantt Charts: Plan projects with timelines and dependencies.
- Reminders & Deadlines: Never miss a due date with built-in notifications.
- Self-Host or Cloud: Deploy on your server or use the official hosted version.
Comment
Have been running it locally for test purposes the past year. Really solid, nice clean layout and concept.
Migrating from Asana
If you’re migrating from Asana to a self-hosted alternative, several tools offer import functionalities to make the transition smoother. Here are some options:
1. OpenProject
Import Method: CSV Import
• Export Asana tasks to CSV and import them into OpenProject.
• Supports mapping fields like task names, descriptions, due dates, and assigned users.
2. Taiga
Import Method: JSON/CSV via API. Some info here.
• Use the Asana API to extract project data and import it into Taiga.
• Third-party migration scripts are available for smoother import.
3. WeKan
Import Method: JSON Migration
• Convert Asana tasks into JSON format and import them into WeKan.
• Some custom scripts may be needed for proper formatting.
4. Redmine
Import Method: CSV and Plugins
• Use Redmine’s CSV import functionality.
• Plugins like Redmine Importer can help automate task and issue migration.
5. Focalboard
Import Method: Manual JSON Import. See here.
• Convert Asana tasks into Focalboard’s JSON format for import.
• Limited automation but feasible for structured data.
6. Restyaboard
Import Method: Trello JSON Import
• If migrating via Trello, export from Asana to Trello first, then import to Restyaboard.
7. MyCollab
Import Method: CSV Import
• Allows direct CSV import from Asana exports.
• Best suited for structured project data.
8. Planka
Import Method: Export to Trello from Asana. Import to Planka from Trello.
9. Leantime
Import Method: CSV Import
10. Plane
Import Method: Importer from Asana available, but not working on the Cloud version. Will have to look into that.
11. Vikunja
Import Method: You can import from todoist, Trello. Microsoft Todo. So you can cross import through Trello again. I have not tested how well that works yet.
If you need a more automated process, using a combination of the Asana API and the respective self-hosted tool’s API could help in creating a seamless migration script. Let me know if you need help with that!
Thoughts
If you’re looking for an alternative to Asana but want full control over your data, these self-hosted project management tools offer excellent functionality while ensuring privacy and security. Whether you need a robust Agile project management tool like OpenProject, a lightweight Kanban board like WeKan, or an all-in-one solution like MyCollab, there’s a self-hosted Asana alternative that fits your needs.
Plane seems to be the rising star, it ticks all my boxes and I will be testing it soon!
